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We’re Hiring! Special Events Coordinator

Rose City Rollers Special Events Coordinator Job Description

Position Title: Special Events Coordinator (SEC)
Reports To: Bout and Facilities Manager
FLSA Status: Non-Exempt
Employment Status: Part­ time, will grow to full time

 

Job Purpose

The Rose City Rollers, now in our 15th season, are expanding our reach into the Portland Community to promote roller skating, inclusive team-oriented community, and FUN. The dynamic individual who becomes the Special Events Coordinator (SEC) will plan and execute private and public events both on skates and off. This is a position that requires a person who can dream big and articulate that vision, while also being able to execute down to the small details. You must be creative at selling event packages to interested groups, excel at developing processes utilizing existing systems, and able to manage a budget.

The Special Events Coordinator will work with the RCR team to manage and promote Skatemobile, a truck full of skates, helmets, and gear. SEC will oversee four primary activities: public events, community events, school programs, and private parties.

Categories of Events SEC Oversees

Public Events featuring Skatemobile: create either one-off or ongoing roller-skating events where Skatemobile is on-site allowing the public to pay to rental skates or bring their own. Example: Outdoor Skating at Oaks Park and Lloyd Center Skating.

Community Events featuring Skatemobile: Work with community partners in hosting events where RCR’s skate rental fleet would enhance an event. Examples: Rise and Roll Roller Disco

School Programs featuring Skatemobile: Work with partners like Active Children Portland to launch an after-school skating programs in underserved communities. The launch of this was paused by covid.

Private Events featuring Skatemobile or at the Hangar: seek out individuals and businesses to hold private skate parties, team bonding events, and other gatherings (adhering to COVID safety measures) either at their location via Skatemobile or at RCR’s Hangar at Oaks Park. See sales page here.

The success of the Special Events Coordinator will be tied to growing revenue streams associated with the above activities. As the state recovers from COVID and private events grow, the special events coordinator position will grow to full time – likely summer 2021 the position will be full time.

Duties and Responsibilities:

  • Promotion, booking, scheduling and event oversight will be primary duties
  • Create and maintain transparent budgets for each event
  • Managing weekly after school events in coordination with Active Children Portland
  • Must be willing to work onsite logistics from the smallest task to overseeing entirety of staff and event
  • Plan and grow special events including private and corporate events at RCR’s Hangar
  • Oversee annual bootcamp hosted by our adult all-star team
  • Work with Marketing to promote public, private and community events
  • Work with Development on additional Skatemobile and monitor grant fund spending
  • Coordinate and manage paid coaches and volunteers

Required Skills:

  • A clean driving record and ability to drive a large box truck
  • Experience building out new programming
  • Experience in organizing one off and repeat events
  • Experience working with and managing volunteers
  • Basic understanding creating and managing budgets
  • Tech savvy – able to research, implement, and manage tech systems for managing events
  • Desire to enrich the lives of youth
  • Fantastic with the general public
  • Ability to pass a background check
  • Commitment to the RCR mission

Work Schedule:  30hrs/week to start, expected to grow to full time as the revenue streams develop. The ideal candidate must be available to increase hours to fulltime as the position grows. Work often happens on weekends and evenings. Outside of activities and meetings, work is done from a home office M-F, 10-3.

Compensation: $19/hr. Benefits include paid vacation, holiday pay, sick time, a flexible schedule, a monthly tech stipend and participation in Oregon Saves retirement savings program.

Applying for Position 

Please complete this form and be prepared to upload a document that includes your resume, three references and cover letter (optional), as well as answering the following questions: 

  1. Why do you want to work for Rose City Rollers?
  2. Tell us a bit about your experience in managing one off and recurring events.
  3. What is your experience managing volunteers and how it might be similar to, or different than, managing paid staff?
  4. What do need in the person who oversees you to be successful?
  5. Tell us briefly about your experience with budgets.
  6. What do you see as the biggest foreseeable challenge to this role?

Timeline for hiring:

  • Feb 24 6p: Application deadline
  • Mar 3: Phone screening begins
  • Mar 8 4-7p: In-person interviews begin
  • Mar 13/14: Paid working interview at Lloyd Center Outdoor Skating
  • Apr 1: Start date