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We’re Hiring! Special Events Coordinator

Special Events Coordinator Job Description

 Position Title: Special Events Coordinator (SEC) Reports To: Bout and Facilities Manager

FLSA Status: Non-Exempt    Employment Status: Part­ time, will grow over time

Job Purpose
The Rose City Rollers, now in our 15th season, are expanding our reach into the Portland Community to promote roller skating, inclusive team-oriented community, and FUN. The dynamic individual who becomes the Special Events Coordinator will oversee community outreach that is based out of RCR’s Hangar at Oaks Park and in the Portland community. This is a position that requires a person who can dream big and articulate that vision, while also being able to execute down to the small details. You must be creative at selling an event to interested groups, excel at developing processes utilizing existing systems, and able to manage a budget.

For events at our Hangar, the Special Events Coordinator will seek out individuals and businesses to hold private skate parties, team bonding events, and scrimmage viewing parties. Once booked, you’ll coordinate all aspects of the events in cooperation with volunteer and paid staff.

Thanks to a generous grant from Oregon Community Foundation, the Special Events Coordinator will work with the RCR Executive Director to launch Skate Truck this spring, and will oversee three primary activities: school programs, private parties and park parties. School programming will begin as weekly after-school skating at select Portland schools in collaboration with Active Children Portland. Private parties will include skating events at individual homes or businesses, which the Special Events Coordinator will promote, book and oversee. The park events will focus on community outreach, working with Portland Parks to book sites, rent out skates, provide music, and promote events. These events will also provide an opportunity to market our private parties.

The goals of the Special Events Coordinator will be tied to the success of building out these new revenue streams. We expect that as this position successfully grows these events, the position will grow in title and time.

Duties and Responsibilities:

  • Participate in the development and implementation of the new Skate Truck project including build out of a mobile touring vehicle, infrastructure development, budget management, promotion and project evaluation
    • Once launched, promotion, booking, scheduling and event oversight will be primary duties
    • Managing weekly after school events in coordination w/ Active Children Portland
  • Grow goals for current special events including private and corporate events at RCR’s Hangar – promoting, booking and hosting regular scheduled events at Hangar events in conjunction with Marketing
  • Oversee annual weekend bootcamp hosted by our adult all-star team, which has been running for over 10 years
  • Work with marketing to promote private events, corporate events, Skate Truck private parties and community outreach events (park parties)
  • Work with RCR Development Committee to secure additional funding for Skate Truck and monitor grant fund spending
  • Coordinate and manage paid coaches and volunteers

Required Skills:

  • Valid driver’s license, a clean driving record and must be comfortable driving a 20ft step-van
  • Experience building out new programming
  • Experience in organizing one off and repeat events
  • Experience working with and managing volunteers
  • Basic understanding of reading and managing budgets
  • Professional verbal and written communication
  • Attention to detail
  • Tech savvy – able to research, implement, and manage tech systems for managing events
  • Desire to enrich the lives of youth
  • Ability to pass a background check
  • Commitment to the RCR mission

Work Schedule: This role is 20hrs/week to start and is expected to grow as this revenue stream develops. Work often happens on weekends and evenings. Outside of activities and meetings, work is done from a home office M-F, 10-3. Mandatory staff co-working at SE office location Tuesdays 10-4.

Compensation: $19/hr. Benefits include paid vacation, holiday pay, sick time, a flexible schedule, a monthly tech stipend and participation in Oregon Saves retirement savings program. This position is expected to grow as these revenue streams are developed.

Applying for Position

Please complete this form and be prepared to upload a document that includes your resume, three references and cover letter (optional), as well as answering the following questions:

  1. Why do you want to work for Rose City Rollers?
  2. Tell us a bit about your experience in managing one off and recurring events.
  3. What is your experience managing volunteers and how it might be similar to, or different than, managing paid staff?
  4. What is your experience building out programs from the ground up?
  5. What do you see as the biggest foreseeable challenge to this role?

Applications will be accepted until 7pm Feb 7th. We will be phone screening throughout the application window. In-person interviews may be starting as soon as Feb 13th 4-7pm.